Library Locator

Public Library Reporting Schedule

Required Reporting - All Libraries

Continuing Education

Must submit library staff listing.
Requirements:  Director - Eight (8) hours minimum
                           Full time support staff - Three (3) hours mimimum
                           All CE must be approved in advance by the Library Commission
WVLC Due Date:  July 15
Submit to:  Library Development
                    robert.l.gibson@wv.gov 

Annual Report

BIBLIOSTAT entry covering previous fiscal year ending June 30.
Contact:  susan.p.bailey@wv.gov
WVLC Due Date:  August 15
Submit to:  Online Submission                   

Policies

Board addopted policies covering library operations, collection development, personnel and technology
(Board adopted revisions must be submitted as approved)
WVLC Due Date:  December 31 (Per schedule devised by WVLC)
Submit to:  Library Development
                    susan.p.bailey@wv.gov

Development Plan 

Plan must cover three (3) to five (5) years beginning July 1 through June 30
WVLC Due Date:  December 31 (Per schedule devised by WVLC)
Submit to:  Library Development
                    susan.p.bailey@wv.gov  

E-Rate Technology Plan 

Plan must cover three (3) funding years beginning July 1 through June 30.  Submitted every 3 years.
(Only required by libraries on statewide library network supported by WVLC)
WVLC Due Date:  April 1, 2018 (Per schedule devised by WVLC)
Submit to:  Administrative Services
                    stan.b.howell@wv.gov 

E-Rate Universal Service Form 479

Covers upcoming funding year beginning July 1 through June 30.  Submitted annually. 
(Only required by libraries on statewide library network supported by WVLC)
WVLC Due Date:  May 15 (Per schedule devised by WVLC)
Submit to:  Administrative Services
                    stan.b.howell@wv.gov  

Annual Grants-In-Aid Application

WVLC Due Date:  June 1
Submit to:  Administrative Services
                    jennifer.l.johnson2@wv.gov

Service Plan Program Expenditure Form

WVLC Due Date:  June 1
Submit to:  Administrative Services
                    jennifer.l.johnson2@wv.gov  

Library Budget

WVLC Due Date:  June 1
Submit to:  Administrative Services
                    jennifer.l.johnson2@wv.gov

Copy of Approved Minutes

WVLC Due Date:  Within thirty (30) days of board meeting
Submit to:  Library Development
                   susan.p.bailey@wv.gov

Copy of Annual Audit Report

WVLC Due Date:  Within thirty (30) days of receipt from Auditor
Submit to:  Administrative Services
                   jennifer.l.johnson2@wv.gov 

Required Reporting - Service Centers

Service Plan for Affiliate Support

Plan is based on formal service center/affiliate agreement.  Submitted annually
WVLC Due Date:  July 1
Submit to:  Administrative Services
                   jennifer.l.johnson2@wv.gov 

Affiliate Evaluations

Must include collections, fiscal management and operations. Submitted annually.
WVLC Due Date:  December 31
Submit to:  Administrative Services
                    jennifer.l.johnson2@wv.gov  
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